Keep a short record of the files you protect, where their copies are saved and when you last checked them. Review it on a schedule and whenever your files, devices or backup method change.
Set an update schedule and a check date
Decide how much recent work you could afford to lose. Use that to choose how often copies need to be updated. A folder edited every day may need a different schedule from a completed project.
Set a separate date to test retrieval. Do not wait for that date if a backup fails or you change its source folders, destination, tool or access settings.
Review one part of the plan
Check whether you have added or moved files that should be included. Update the list of source folders.
Check the date of the last completed backup or upload for each destination. Compare it with the planned schedule and resolve errors or missed updates.
Check that the destination has enough space and that you can still access it. Review how the chosen tool handles older versions.
Retrieve a file into a separate location and open it using the backup test guide.
Record what needs to change, who will handle it if you share the task, and the next check date.
Use the backup test guide for the retrieval steps. If you need to free local device space, first keep a usable copy and check how your app removes local files. If the effect is unclear, ask Hivenet Support before removing anything.
Keep a brief review record
Folder or file group and its backup destinations.
Last completed update and last successful retrieval check.
Any missing, outdated or unreadable copy.
The next action and review date.
The result should show which copies are usable and which gaps need attention. If a check fails, keep the working originals and resolve the issue before relying on the affected copy.
Continue learning
Return to Test a file from your backup whenever you need to check a copy.